How to Create Your Company in iAccounting

Before You Start

Have these ready — it saves backtracking later:

• GSTIN (if registered) — your 15-character GST number.
• PAN — your business or proprietor PAN.
• Business address — registered office and additional places of business if any.
• Bank account details — for invoice footer (account number, IFSC, branch).
• Logo — PNG or JPG, ideally with transparent background.
• Opening balances — closing trial balance from your last accounting software (if migrating).

Step 1 — Sign Up for iAccounting

Go to iaccounting.in/accounting_system/public/app/register. Pick "Trial" to get 15 days of full access (₹99 + GST).

1. Enter your name, business email, and a strong password.
2. Verify the OTP sent to your email and mobile.
3. Choose your industry (retail, manufacturing, services, CA firm, etc.) — this pre-loads relevant default ledgers.

Step 2 — Fill Your Company Profile

After login, the setup wizard opens. The first screen is Company Profile:

Step 3 — GSTIN and Tax Setup

Click "Tax & Compliance" in the sidebar.

1. GST Registered? Toggle ON if you have a GSTIN.
2. GSTIN — 15 characters. iAccounting auto-detects your state code (first 2 digits).
3. Registration Type — Regular / Composition / SEZ / Casual.
4. Composition Scheme? — If yes, select 1%/5%/6% rate based on your business type.
5. QRMP Scheme? — Tick if filing GSTR-1 quarterly with monthly GSTR-3B (turnover ≤ ₹5 cr).
6. TAN — Required if you deduct TDS.
7. IEC Code — For exporters/importers.

Step 4 — Financial Year

The default is the current Indian financial year (1 April – 31 March). Only change this if:

• You're starting a new business mid-year — set start date to incorporation date.
• You follow a different accounting period (rare for Indian businesses, mainly subsidiaries of foreign cos).

Once saved, the financial year locks the book closure cycle. You can roll over to next year from Company → Year-End Close.

Step 5 — Enter Opening Balances

If you're starting fresh — skip this section. If migrating from Tally, Excel, or another tool — this is critical.

Method A: One-click Tally Import

Go to Setup → Import from Tally. Upload your Tally backup (.tdl or .xml). The system imports:

• Chart of accounts (all ledgers)
• Opening balances for each ledger
• Party masters (customers, vendors)
• Stock items with opening quantity and value
• Historical vouchers (optional)

Method B: Manual Entry

Go to Setup → Opening Balances. Enter:

1. Asset balances — cash, bank, debtors, stock, fixed assets (post-depreciation).
2. Liability balances — creditors, loans, GST payable, capital.
3. The system auto-validates: Debits = Credits. If they don't balance, you'll see a "Difference in Opening Balance" alert.

Step 6 — Logo & Invoice Branding

Go to Setup → Invoice Settings.

1. Upload your logo (PNG with transparent background recommended, max 2 MB).
2. Pick an invoice template — Classic / Modern / Compact / Detailed.
3. Set your invoice prefix (e.g., "INV/2025-26/" or just "INV-").
4. Choose starting number — many businesses use 1001 to look established.
5. Add terms & conditions — payment terms, return policy, jurisdiction.
6. Configure signature — upload a digital signature image or use text "For [Company Name]".
7. Add bank details — shown on invoice for payment routing.

Click "Preview Invoice" to see exactly how your customers will see it. Tweak until it looks right.

Adding More Companies (Professional & Above)

From the Starter plan onwards, you can manage multiple companies under one login. To add another:

1. Click your company name at top-right → "+ Add Company".
2. Repeat Steps 2–6 above for the new entity.
3. Switch between companies anytime from the dropdown.
4. Reports (P&L, balance sheet) are per-company.

Common Setup Issues

"GSTIN invalid" error

Re-check the 15 characters. The system also verifies the GSTIN format against the state code (first 2 digits) and PAN embedded in characters 3–12. Mismatched state or PAN throws this error.

"Opening balances don't tally"

Difference is shown in the dashboard. Click "Auto-balance to Capital" if you're sure about all other balances, or review each ledger against your old trial balance.

"Can't find my industry"

Pick the closest match. You can always add custom ledger heads later from Setup → Chart of Accounts → + New Ledger.

"Logo looks blurry on invoice"

Upload at 300+ DPI. PNG with transparent background looks best. Avoid screenshots of your logo — go to the original source file.

What's Next?

• Add Users & Set Permissions
• Import Your Existing Tally Data
• Create Your First GST Invoice